Policies

Food and Drink Policy

• Food and drink is allowed throughout the library except in Special Collections and the University Archives.
• Library faculty, administration, staff, and patrol may ask that a patron discontinue eating and/or drinking in any area of the library if food and/or drink may damage equipment, furniture, carpeting, etc.
• Library staff will not accept food deliveries on behalf of students in the library.
• Patrons are asked to clean up after themselves.
• If clean-up is required, report it immediately to the Library Help Desk, staff member, or x4233.
• Consumption of alcoholic beverages in Grasselli Library is prohibited except for special events approved by the University Librarian.
• Failure to comply could result in limited access to library services.

​Contact the University Librarian regarding permission for food and drink at a special event. Refer to the next section on Facilities Usage Guidelines for instructions on scheduling an event.

Facility Request Guidelines

General

Grasselli Library maintains its responsibility to uphold the campus mission and identity and to determine how its facilities are used. No activity is permitted which conflicts with the university's non-profit status or its mission. Because of the priority given to JCU faculty, staff, and students, library space may not be used as the regular meeting space for outside groups of any type.

Requests for class space for fall and spring semesters should be made through the Registrar's Office. Requests for library space during any other times should be made through SpaceFinder or the library’s online booking service. If you have further questions about booking library rooms, contact Connie Brooks (cbrooks@jcu.edu or x4231).

Specific Guidelines
Set up (including the arrangement of tables and chairs), clean up, and take down is the responsibility of the scheduling group or department. Rooms must be returned to their original set up after each event or class. Any extra cleanup required by Campus Cleaning Services may be scheduled through Rory Hill (rhill@jcu.edu  or x3015). Housekeeping charges will be billed to the group or department requesting their services. Library personnel do not provide physical arrangement or cleanup of the rooms.

Entrepreneurship Classroom (Breen ):

1. Priority is given to classes booked through the Campus Registrar.

2. Contact the library director for further assistance.

Library Instruction Classroom (Grasselli 105): 

1. Priority is for library instruction and workshops. 

2. Next priority to library meetings.

3. TBD

4. To inquire about reserving, please contact library@jcu.edu.

Library Group Study Rooms:

Bookable Rooms (Breen Room 250 and 251):

1. Reserve a Room

2. Schedule up to one week in advance.

3. Book two one-hour sessions per group per day.

Non-Bookable Rooms:

1. First-come first-served basis.

2. Priority given to group study.

Student Study Carrels:

1. Student carrels are always unlocked and are available on a first-come basis.

2. Carrels are located throughout the library, please ask for locations at the Help Desk.

Grad Lounge (Room 323):

1. The Grad Lounge is limited to graduate students.

2. Please check out the key to the Grad Lounge at the Help Desk.

3. To reserve the room for graduate student activities, please contact Jay Tarby (tarby@jcu.edu or x1703).

Interfaith Prayer Room ():

1. For the JCU community, limited to prayer and reflection.

2. Shoes must come off.

3. For group bookings, please contact Campus Ministry (cministry@jcu.edu).

Relaxation Room (Grasselli ):

1. The Relaxation Room is intended for de-stress purposes only, it is not a study room

2. Each room includes a rocker and footstool, a sound machine, and disinfectant wipes for cleaning before and after use.

3. Usage is limited to an hour

4. Check out the key to the room at the Help Desk

Display and Event Spaces

Display Cases (located throughout the building):

1. A display case is available for student groups, and JCU departments.

2. Contact the Library (library@jcu.edu) to inquire about reserving a display case.

Hetzel Art Gallery:

1. Art, service materials, class projects, and items that highlight JCU’s mission will be considered for display. 

2. Displays are scheduled through the Library, with approval of the University Librarian.

3. Responsibility for hanging the display lies with the person providing the display. The library has NO personnel for this purpose. Responsibility for materials to hang the display also lies with the person providing the display. Please limit the use of nails as much as possible.

4. The library is not responsible for any loss or damage. Extra insurance, if necessary, is the responsibility of the person providing the display. Please check with the Office of Regulatory Affairs about standard university coverage.

5. Dates agreed upon are final unless changes are mutually agreed upon. One month is the maximum time allowed. Dates are inclusive of set up and teardown. Teardown is the responsibility of the requesting party. The Library reserves the right to take down displays that are not removed within agreed upon dates.

6. It is possible to have food for events in the lobby with special permission from the library director. All setup and cleanup is the responsibility of the requesting party.

Courtyard (1st floor):

1. Available when weather permits.

2. Cleanup is the responsibility of the requesting group.

3. Contact Connie Brooks (cbrooks@jcu.edu or x4231) to check availability.

Muer Room (3rd floor):

1. Reserved for very special occasions ONLY.

2. Priority given to library events.

3. Contact the University Librarian to discuss use.