John Carroll University Archives collects records which have historical value to the University, including records that are essential to understanding the organization's purposes and operations. The bulk of records in Archives are transferred there by the university departments when they are no longer current but need to be permanently stored in the event that access to them is necessary. Examples of records to be saved are: administrative records of offices, minutes of meetings, correspondence, publications of the University, personnel records, and university memorabilia. The Records Retention Policy, on the left, provides guidance on what records to preserve.
Offices wishing to transfer records to the Archives should read the Records Retention Policy, then move the records into boxes, and complete the Records Transfer Form, linked on the left. The Archives Associate will be in contact to establish a time for pick up. Note that administrators of the university offices may open their corresponding archival files at any time. Contact the Archives Associate to have material retrieved. To request access to other records, see the Accessing Records Tab.
Records of individual faculty work, student life, or other records relelvant to John Carroll University may be donated to the Archives by individuals. Individuals wishing to donate records to the Archives should contact the Archives Associate with a description of the records including the subject of the material, the dates covered, the relevance to the university, any restrictions on use, and the estimated amount of linear footage.
Please fill out the form below. Before sending, please print off a copy to include with your transfer and one for your own records!
Exceptions: Business office records and student records from the Registrar's Office are not transferred to the University Archives. These departments maintain their own archives with relevant record retention policies.